What Is Managed Print Services (MPS)? How It Works and Key Benefits
Learn what managed print services (MPS) are, how they work and how MPS can help businesses manage printing, costs, security and productivity.
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What Is Managed Print Services (MPS)?
MPS stands for Managed Print Services. It is a full-service approach to managing an organisation’s print environment.
Instead of requiring a business to manage every aspect of printing internally, managed print services centralise the management of printing devices and associated requirements. Depending on the service arrangement, this can include managing printer fleets, monitoring supplies such as paper, toner and ink, maintaining printers and reviewing usage information.
MPS can also provide businesses with reports on important metrics such as usage data. This gives organisations greater visibility into their print environment and can help them identify opportunities to improve efficiency, control costs and reduce waste.
For employees, the practical difference is simple: less time needs to be spent checking printers, monitoring supplies and resolving routine printing problems.
How Do Managed Print Services Work?
Managed print services are provided by a third party that helps manage a company’s document and printing requirements.
The provider can monitor printer issues, arrange servicing and keep track of parts and supplies that need replacement. Instead of employees having to identify every problem or monitor consumables themselves, these activities can be managed as part of the service.
The process can include:
Assessing printing requirements
An initial audit helps establish the organisation’s current printing situation and requirements
Monitoring the print environment
Usage and printer information can be tracked to provide greater visibility into how devices are being used.
Managing supplies
Parts and printing supplies that require replacement can be monitored and replenished.
Maintaining printers
Printers can be serviced as part of the managed service instead of requiring employees to handle maintenance themselves.
Reviewing usage and costs
Reporting can help businesses understand printing activity and make better-informed decisions about their print environment.
This creates a more centralised approach to print management rather than requiring individual teams or employees to manage devices and supplies independently.
What Are the Benefits of Managed Print Services?
Businesses use MPS for several related reasons, from reducing the time spent managing printers to improving visibility over print costs.
The most relevant benefits depend on an organisation’s print environment and requirements, but managed print services can help businesses focus on their core work, access suitable printing technology, improve productivity, strengthen print security and gain greater control over printing expenditure.
Stay Focused
We handle the day-to-day print management so your team can focus on what matters.
Higher Productivity
Fewer interruptions and faster issue resolution keep your work moving.
Stronger Security
Secure print solutions help protect your documents, devices and data.
Control Costs
Gain visibility into usage and reduce waste to manage costs better.
Discover how MPS can be tailored to your business needs.
How to Get Started with Brother Managed Print Services
Getting started with Brother Managed Print Services follows three main steps:
- Contact Brother for a free consultation. Discuss your printer rental needs and current requirements.
- Assess your existing setup. Brother reviews the current print environment and recommends a suitable A4 printer solution for the business.
- Sign up and receive ongoing support. Once the arrangement begins, support continues throughout the printer rental period.
Brother’s current Singapore MPS offering provides A4 printers for rent and includes maintenance and support. Current commercial details, available arrangements and service terms should be confirmed through the Brother Managed Print Services page or directly with Brother before making a decision.
Frequently Asked Questions
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What does an MPS provider manage?An MPS provider helps manage an organisation’s document and printing requirements. This can include monitoring printer usage and issues, maintaining printers, tracking replacement parts and supplies, and providing usage reporting. By centralising these activities, businesses can spend less time managing individual printers and gain better visibility over their overall print environment.
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How do managed print services work?Managed print services begin by understanding a business’s current printing requirements. The provider can then monitor devices and usage, track printer issues, manage supplies and replacement parts, maintain printers and provide reporting. This shifts routine print-management responsibilities away from employees while giving the organisation a more systematic view of its devices, usage and printing requirements.
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What are the main benefits of managed print services?MPS can help businesses reduce the time spent managing printers, support productivity, improve visibility over printing costs and provide access to appropriate printing technology. Depending on the devices and solutions used, managed printing can also support print-security measures. The specific benefits will depend on the organisation’s existing print environment and requirements.
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How can managed print services help control printing costs?An MPS audit can help a business understand its current printing situation and identify what equipment and resources it actually needs. Usage information and reporting provide greater visibility over the print environment, while a detailed assessment can help reduce unnecessary print-related purchases and make printing expenditure more predictable.
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How can MPS support print security?MPS can support secure printing by combining print management with appropriate security features and procedures. Depending on the devices and solutions being used, these measures may include sign-in procedures such as PINs or access cards, waste-disposal processes and automatic hard-drive wiping features. Businesses should confirm which security capabilities are available for their specific Brother solution.
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Does MPS include printer maintenance?Printer servicing and maintenance can form part of managed print services, reducing the need for employees to maintain printers themselves. Brother’s current Singapore MPS printer-rental offering includes maintenance and support. Businesses should check the current service terms and selected arrangement with Brother to confirm exactly what is covered throughout the rental period.
Best Printers for Corporate Office Use | Brother SG
The best printer for corporate office use depends on what your organisation needs to print and which functions are required in the workplace. For corporate offices in Singapore, the Brother models available for consideration include the HL-L5210DN, HL-L5210DW, HL-L6415DW, MFC-L5710DN, MFC-L5915DW, MFC-L6915DW, MFC-L9630CDN, HL-L8260CDN, HL-L8360CDW, MFC-L8690CDW, MFC-L8900CDW, HL-T4000DW, MFC-T4500DW, MFC-J3940DW, MFC-J2340DW and MFC-J2740DW. Rather than choosing solely by model, businesses should first define their office requirements and then compare the appropriate Brother options.
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Managed Print Services for Hybrid Offices
Managed Print Services (MPS) can help hybrid offices simplify a print environment that has become more difficult to manage as businesses adopt flexible ways of working. By centralising print management, monitoring usage, managing supplies and maintenance, and providing visibility into printing costs, MPS reduces the day-to-day burden of keeping printers running.
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